Annual Budget Load (Operating and Non-Operating Funds)
Operating Budget (1xxxxx)
The College’s operating budget is developed during the annual budget planning process. After the budget is approved by the Board of Trustees, the revenue and OTPS accounts are loaded into Banner. This generally occurs in early-mid Summer.
Salary accounts are loaded in the beginning of September during the annual budget roll process. Personnel transactions for the following fiscal year are continuously reviewed and approved by the Office of Budget and Planning prior to the budget load. Departments do not need to wait for the salaries to be loaded into Banner to move forward with their personnel transactions. Salary budgets are based on the approved budget for the fiscal year and any budget transfers that were submitted.
Designated Funds (2xxxxx), Gift Funds (65xxxx), Endowments (62xxxx, 64xxxx)
The fund balance as of August 31st of each fiscal year is loaded into account PL7000 or 78xx for each of these fund types. These budgets are loaded in late September, after the Office of the Controller has completed the close of the previous fiscal year and the ending fund balances are available.
Additionally, Endowments have their anticipated distribution loaded around November for the next fiscal year.
Note for Personnel Transactions: Budget transfers should be submitted to allocate funds from PL7000 to the appropriate account based on anticipated expenses. These budget transfers should be submitted at the same time the personnel actions are submitted, even if it is prior to the budgets being reflected in Banner.
In an effort to aid student recruitment and to have expendable funds available for early September expenses, a schedule for opening the next fiscal year to process budget transactions is shared with all Responsible Persons and Budget Administrators of these indexes and is also included below. These transactions include rolling funds from one fiscal year to the next ahead of the late September budget load or transferring funds from one account to another.
Schedule for Opening Next Fiscal Year for Transactions
Below please find the schedule of dates we will be opening FY'26 in Banner to process budget transactions.