Revenue/Expense Transfers

Overview

The Revenue/Expense Transfer form is to be used to move actual incurred expenses and/or revenue within an index or to a different index-account combination.

If an expense item is incorrectly charged to your budget, the Revenue/Expense Transfer Form must be approved by the Responsible Person (RP) or Budget Administrator (BA) whose budget will receive the charge. Conversely, if a revenue item is incorrectly recorded on your budget, the form must be approved by the Responsible Person (RP) or Budget Administrator (BA) who is having the revenue moved off their index.

This form is not to be used for:

• Changes to the budget (this would be managed through a Budget Transfer)
• Salary correction (this would be managed through a Revision of Labor Distribution)

Interdepartmental Charge (IDC)

Some areas of the College provide services to departments that need to be accounted for in the form of an interdepartmental charge. Services provided by, for example, the post office, duplication, telecom, and on occasion security and facilities will be charged to the interdepartmental charge (IDC) lines 719x. For this type of transfer, the Revenue/Expense Transfer Form should be used. For example:

• Public Safety: Transfer charges from your index on account 7195 to 138450-9320
• Facilities: Transfer charges from your index on account 7191 to 134300/134500-9320
• Media Services: Transfer charges from your index on account 7191 to 135103-9320
• Other Programmatic Payments: The From section should have the payor’s index on account 7191 and the To section should have the index of the department offering the services on account 9320