Frequently Asked Questions
Normally, a check will be generated for a vendor within two weeks from the date A/P receives it, there is money in the budget, and documentation is complete. Checks are generated on Monday through Thursday of each week.
$600 in a calendar year.
A/P stands for Accounts Payable. This department is responsible for the payment of all Teachers College expenses incurred. These include Consultants, utilities, employee expenses, miscellaneous expenses, etc.
A vendor can be either a company or an individual from whom Teachers College purchases either goods or services.
Yes, A/P has the capability to generate a separate check for individual invoices if necessary. This is usually not recommended due to the increased cost to TC for check stock and postage.
The vendor requires a T#. If the vendor has not been paid before, a W-9 form must be requested from the vendor and provided to the purchasing department who will assign the vendor a T#. An invoice from the vendor must also be provided in order for the vendor to be paid.
The vendor requires a T#. If the vendor has not been paid before, a W-9 form must be requested from the vendor and provided to the purchasing department who will assign the vendor a T#. An invoice from the vendor must also be provided in order for the vendor to be paid.
No, if you complete a Purchase Order it is not necessary to complete a Check Request to process a vendor payment. You must authorize the invoice to be paid and also note the Purchase Order number on it. This then gets clocked into A/P and a check gets generated.
You have the capability of checking a vendor payment in Banner.
Yes, the College will pay freight charges if it is noted as appropriate on the Purchase Order.
Yes, there are certain taxes that the College is required to pay (e.g., airline, car rental, hotel), but not New York sales tax.
All checks can be mailed from A/P if it is noted on the check request. All checks for payment of Purchase Orders are automatically mailed from A/P. This will save the requesting the payment of the postage and also expedites getting the check to the vendor.
Accounts Payable is open from 9:00 AM - 5:00 PM, Monday - Friday.
No, a check request cannot be utilized to pay an employee for a one-time payment. The form utilized to pay an employee is a PAF - Personnel Action Form. Any check requests submitted to pay an employee a Payroll payment would be returned to the initiating department to submit the correct form