Webinars in Zoom

If you are having a one-off event that needs a Zoom webinar room, TCIT may be able to temporarily provide you one based on availability.

Webinars are like virtual lectures, and do not offer participants the collaborative functions that are available in Zoom meetings.

• Ideal for multiple presenters and large audiences. Attendees do not have microphone or video capabilities.
• Submit a ticket to request a webinar license.

If you need a license on a permanent basis, please see the Webinar pricing details below. NOTE: It may take several business days to procure a permanent licence from Zoom.

 *Due to security issues and costs, requests for webinar licenses need to be sponsored by a department or program. The request for a license needs to come from a staff member or faculty member who will be responsible for that webinar and its contents.

If you are hosting a Zoom webinar, these steps will help you create the best experience for your panelists, co-hosts, and attendees.

Note: If this is your first webinar please email the Service Desk to set up a Zoom Webinar Training session to become familiar with the tool.

• Confirm the date, time, title, and description for your webinar.
• Assign your webinar roles.
• Schedule your Webinar with Registration.
  • If you are registering attendees through another platform you can schedule your webinar without registration. (Note: If you do not require registration you may not be able to download accurate attendee reports).
• Customize your registration questions.
• Invite your Panelists.
• Manage the email settings and reminder emails for your webinar.
• Send out and advertise using your registration link.

• Review the Webinar Settings and account settings to confirm they are to your liking.
• Finalize your presentation; add poll questions if you are using.
• Check your list of attendees.
• Encourage Attendees and Panelists to download the Zoom desktop client or app before the webinar.
• Panelists will need to join the webinar using the invitation email they received when you invited them to the webinar.
• Host a practice webinar session with your Panelists to ensure technology works, everyone is able to log into the webinar, and all can share their screen.

• Start your Webinar.
• This will start the practice session that allows only the host and panelists to join.
• Set up and Manage your webinar tools:
• Chat
• It is suggested that you disable Attendee chat. Attendees will then post all questions to the Q&A feature.
• Allow Panelist Video
• Review any Polls you may have created.

• All panelists should have joined the webinar by now.
• Run a final audio, video, and content sharing test.

• Ask all panelists to mute themselves.
• Use the broadcast button to move from practice mode to start mode and allow attendees to join.
  • Attendees will join and they will be able to see and hear panelists.
• Moderator: Welcome the attendees to the webinar and let them know you’ll be getting started momentarily.

• Start your recording (Unless you enabled record automatically when you set your webinar up).
• Unmute yourself and start your video.
• Begin your presentation and go over and housekeeping items you might have (sample starting slide)
• Make sure to monitor your Q&A box for questions that may come in or any technical concerns from attendees.

• Download your Webinar recording.
  • You may need to trim your recording depending on when you started it. You can use any program on your computer you like to trim your recording.
• Download your webinar reports.

• Check our self-help guides for Zoom webinars.
• Open a ServiceDesk ticket.