Zoom Security and Privacy

Below are TCITs recommendations for securing your virtual classroom, meetings, and events to prevent disruption from unwanted visitors.

A. Scheduling a Zoom Class or Individual Meeting

• Update your Zoom to the most recent version to be sure you have all the current security settings.
• Use your TC Zoom Pro account, not free, personal Zoom account.
• Faculty, use the Zoom link in Canvas to create online class sessions.
• Do not use your Personal Meeting ID (PMI) for regularly scheduled class meetings. Once a participant has the link to your PMI, they can join it at any time the meeting is in use.
• Keep unwanted visitors out by turning on a waiting room or by setting meeting passwords.
• Adjust your Screen Sharing settings to Host Only.
• Limit participants’ ability to share their screen in your meeting.
• Turn off the annotation tool in your Settings.
• Turn off private Chat in your Settings.   
• Remove unwanted visitors from your meeting.
• Secure your recordings using TC Digital Media.

If you’re hosting a remote event where you’ll be sharing the Zoom link via social media or with more than a small group of known people, these steps are highly recommended to deter disruptive behavior during your Zoom session. 

Email the Service Desk if you would like training or additional guidance.

A. When Scheduling your Meeting

Follow these steps when creating your Zoom meeting through the myTC Portal.

• Require Registration for your event.
• Update your Zoom to the most recent version to be sure you have all the current security settings.
• Never use your Personal Meeting ID (PMI) to host events or public meetings.
• Adjust your Screen Sharing settings for Host Only (Anyone sharing their screen will need to be promoted to co-hosts once the meeting begins)
• Turn off annotations in your Settings.
• Turn off the private Chat in your Settings.

B. At the Start of Your Meeting

As your participants filter into your meeting, do the following tasks.

• Adjust your Chat to Hosts Only.

• Mute All Participants and Uncheck the box to allow participants to unmute. If anyone needs to speak during the meeting, have them raise their hand and the host can unmute them.

• Promote any co-hosts who will also be sharing their screens.

• Confirm that your participants cannot share their screens during the meeting. Make sure that Share Screen is unchecked from the security shield.